Job Summary

The Senior Administration and Finance Officer is expected to drive best practices in financial management, human resources management and administrative management within the organization to maximize efficiency and growth. She/he will manage a team of 5 people and oversee financial management, donors’ relations, administration, human resources and compliance activities.

Job Responsibilities

• Establish control for the prevention of waste, fraud, and mismanagement;
• Processing all financial transaction and operation in Financial Accounting System including staff and vender payment voucher, receipt vouchers, journal vouchers;
• Maintain up-to-date bookkeeping of daily expenses;
• Perform monthly bank and cash reconciliations and prepare monthly expense reports;
• Ensure data is entered and transactions are properly recorded and entered into the computerized accounting system;
• Ensure on time payment of all approved expenses and invoices;
• Prepare monthly fund requests, ensuring they are accurate, and complete;
• Manage and track petty cash account;
• Maintain close coordination with all senior staff on financial matters and advise them, as appropriate, on matters requiring their attention. Support staff with budget management;
• Ensure proper management of files, including all financial reports, fund requests and other finance documentation;
• Maintain clear records of monthly cashbook and bankbook balance;
• Ensure that all accounting is done as per the rules and have them ready for audit purposes;
• Assist in preparation of reports as required by the Ministry of the Economy and Ministry of Finance;
• Provide complete report (monthly, quarterly, semi-annually and annually) on AISS’ related activities to the Senior Management.

Qualification And Requirements

• University degree in Economics, Business Administration or other related fields;
• Four to four years’ experience in the field of office administration with knowledge of (Quick Books) accounting software;
• This position requires self-initiative and the ability to work under pressure while being extremely detail-oriented;
• Good in oral and written English and local languages;
• Proven experience as a team player;
• Ability to prepare clear and concise reports;
• Proficient in computer applications (MS Office: Excel, Word, PowerPoint, and Outlook);
• Proven experience in logistical procedures;
• High level of precision and managing complex processes with excellent results;
• Ability and willingness to work in a multi-disciplinary and multi-cultural team;
• Resilient to high workload and ability to work independently and under time pressure.

IMPORTANT

Each application must contain (1) an updated CV, (2) a covering letter (not longer than one page) which should include why you think you are suitable for this position. Kindly ensure that you meet all requirements before applying. Please indicate job title in the subject line (Senior Administration and Finance Officer).

Only short-listed candidates will be contacted.

Deadline: 10 March 2019

Submission Email

hr@aiss.af